Project Setup

Project Setup Wizard

Create projects in a few clicks using the Project Setup Wizard to start a quote or project. The wizard ensures that the project is correctly created with required information entered and validated.

Activity Templates

Previous Project plans or defined templates can be applied to a project from a fully user-configurable library of templates. Combine multiple templates into one larger template so the project develops as it progresses. This helps ensure the structural integrity of the projects, methods & processes and keeps the overhead low.

Flexible Project and Task Structure

Design projects to fit the way you do business by defining a flexible nested task structure. Project structures can include factors such as client, job, phase, task, work breakdown structure, and work types to allow better visibility into project performance.

Flexible Invoice formats

Choose from predefined invoice formats or create custom formats based on the customers’ needs.

Budget Matrix

Budget Matrix displays the tasks for a project and allows for budgeting at the level required. (Examples: daily, weekly monthly, quarterly, etc.). The matrix makes it easy to make budgets based on quantity and to see available capacity while creating a budget. Possible to split a resource group budget to resources or resource groups.

Resource and Scenario-based Budgeting with Excel Integration

Compare budget detail with actuals at the completion of your project down to the task level. By measuring the accuracy of your budget and evaluating the impact on your profitability, you can easily fine tune your bidding process to ensure future competitive bids.

Flexible Forecasting

Project Estimates can be dynamically controlled using budget revisions with full integration to the sales order where it is possible to generate orders based on specific activities and estimates.

Unlimited Budget Revisions

Unlimited Budget revisions for Estimate to Complete and forecast are easily tracked and automatically update project statistics such as net profit and margin percentage. Pre-activities such as time, expenses and items can be entered on a project with a separate budget revision, in addition to the ability to set a separate status for activities and the project(s) with advanced, cloud-based project management software.

Distribution & Manufacturing with Project Integration

Consume materials through purchasing with distribution or manufacturing.

Purchase Reservations

Record items or inventory against a project

Project Portfolio Management

Tie several projects together in a dynamics hierarchy for Project Portfolio Management. This enables the sending of one customer invoice for multiple projects.

Enhanced Resource Tracking

Includes Capacity and working hours. Track Resource Utilization and Capacity at the individual and group level.

Customize Invoices with Microsoft Word

Templates can be set up for any type of invoice.

Flexible Invoicing

Invoicing of any type is supported – Time and Material, Fixed Price, or Cost Plus.

Milestone Billing

Set up billing schedules based on your determined milestones within the specified project.

Multiple rate structures

Leverage rate structure based on by project, resource, expense, or item with multiple options for expense billing.

Compliant with Current Accounting Standards

Supports AICPA, FASB and SEC regulations (including SOP 81-1, SAB 101, and EITF 00-21) including the requirements for Vendor Specific Objective Evidence or VSOE as well as Sarbanes-Oxley compliance with Section 404. Detail or summary invoices.

Multiple Revenue Recognition Options

Including, Work in Process, Sales, Cost and Budget vs Actual, and Percent Complete.

Multiple Levels of Approval

Configurable approvals for both time and expense of up to three levels in the organizational structure

Time Entry with Overtime Tracking

Simple Employee time entry from any device with the ability to calculate and track overtime (with rates)

Standard and Actual Labor Costing

Flexible costing models to allow you to account for the costs by Standard Costs, or by actual labor costs.

Customizable, Role-Based Dashboards

Including Project Management view with project plans and statistics

Advanced Forecasting

Assign Pipeline close percentages to better forecast future revenue and assign pipeline probabilities to allow weighted averaging. Work in Progress reporting.

Robust Reporting

Including reports for Project P&L and Budget vs Actual

Resource Analytics

Review profitability and capacity